Knowing how to get prepared for a meeting
Controlling coordination techniques and build tools
Knowing how to be a constructive and productive participant
Understand the group behaviors. Knowing how to regulate them
Manage interpersonal mistakes and conflicts
Knowing how to deal with agenda and time
Writing the report in real time
Know how to make a meeting reach its goals in order to satisfy participants

2 days. Possible to be individually coached.

1st part: Preparing the meeting

The meeting opportunities: when is a meeting essential or useless?
Is it better to organize only one or several meetings?
Criterias which allow you to measure the meeting success.
20 key-questions that should be reconsidered to prepare a meeting, examples: topic(s), agenda, participants, coordination methods and material.

Material list and coordinator’s logistic.

Coordination notations organization: aide-mémoire, red line.

Know how to establish the necessary duration with margins and limits.

2nd part: the meeting

The catcher, the launch introduction
Make a round table: coordination technique to make it quick and efficient . Remind objectives at the beginning of the meeting.
Distribute operational roles (Report writer, timing and logistics). Organize debates: launch, coordination.
Know how to impose on participants an individual or in subgroup reflexion when necessary: when? For which productivity and how to use the participants’ productions? Know how to sum up during the meeting. How to coordinate a reflexion meeting? Know how to stimulate the participant’s creativity within a specific framework.
What are group dynamics?

• What can the coordinator do,, with oppositions between people, to cope with tough participants?
• How to channel leaders?
• Influence mechanisms and their control

An active listening is a meeting coordination fundamental principle :

• Knowing how to listen to a group on 3 levels
• Extending your questioning list to make people take part, produce and make trade easier
• Knowing how to rephrase, sum up and capitalize essential information.

Using space and written aids

3rd part: After the meeting

Knowing how to end with an action plan
Knowing how to use a self-analysis form of coordination performance: draw personal lessons and improve.